Website Universities South Africa (USAf)
Universities South Africa (USAf) is an association of South Africa’s 26 public universities. The organisation’s primary mandate is to support its 26 members in the achievement of their core functions of teaching and learning, research and community engagement, and to create an environment where universities can thrive and prosper, and contribute effectively to South Africa’s development.
Universities South Africa is contributing towards skills development by providing graduates with opportunities to gain work experience. It is therefore inviting applications for an Internship Programme that would run for a period of twelve (12) months. The programme provides an opportunity for unemployed graduates to gain meaningful experience in the labour market.
Responsibilities:
- Manage the front desk (i.e. attend to telephones and directing calls to relevant staff and take messages when not available)
- Manage the flow of visitors and direct the visitors
- Receive, sort, and distribute mail and other documents
- Ensure reception area is tidy, presentable and has all necessary stationery and material (e.g. brochures)
- Perform other administrative duties such as minute taking, filing, photocopying, transcribing and faxing
- Coordinate meetings and organize catering
- Provide general administrative and clerical supportto various sections
- Maintain office security by following safety procedures and controlling access via the reception desk
- Maintain proper filing of documents and archive documents older than three years
- Performs any ad hoc duties as and when required.
Requirements:
- Must have a Bachelor’s Degree or equivalent qualification
- Knowledge of administrative and clerical procedures
- Knowledge of customer service principles and practices
- Computer literacy to include (Microsoft Office i.e. Word, Excel, PowerPoint)
- Solid written and verbal communication skills
- Excellent organizational skills
- Professional attitude and appearance.
How to Apply
To Apply, please submit a letter of motivation and your CVs with the names and contact details of at least three traceable referees to: [email protected] (write “Receptionist Intern” in the subject of the email)
NB. Correspondence will only be entered into with shortlisted candidates. If you have not been contacted within 30 days after the closing date, please consider your application as unsuccessful. People from designated groups, including those with disabilities, are encouraged to apply.
