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Receptionist

Full Time

Website Receptionist

Moore in South Africa is the South African member umbrella network of Moore Global, one of the world’s major tax, audit, assurance and consulting networks, with over 30, 000 staff in 112 countries. With independent member firms in Johannesburg, Benoni, Pretoria, Lichtenburg, Cape Town, Stellenbosch, Durban, Pietermaritzburg, Port Elizabeth, George, Mossel Bay, East London, and Humansdorp, we offer specialist advice in tax, audit, assurance and consulting and a dedicated focus on building and maintaining meaningful relationships with our clients.

Moore Southern Cape is offering an exciting position for a friendly and professional Receptionist to manage front desk operations and provide administrative support. This role requires excellent customer service skills, the ability to multitask, and a proactive approach to ensuring smooth day-to-day operations. The Receptionist will be the first point of contact for clients and visitors, handling a variety of administrative tasks to support the overall efficiency of the office.

Reference Number MSA241119-1
Job Title Receptionist
Job Type Permanent
Department Administration
Number of Positions 1
Location – Town / City George
Location – Province Western Cape
Location – Country South Africa
Minimum Education Level Grade 12 | National Certificate
Job Category Administrative
Job Advert Summary Moore Southern Cape is offering an exciting position for a friendly and professional Receptionist to manage front desk operations and provide administrative support. This role requires excellent customer service skills, the ability to multitask, and a proactive approach to ensuring smooth day-to-day operations. The Receptionist will be the first point of contact for clients and visitors, handling a variety of administrative tasks to support the overall efficiency of the office.
Minimum Requirements
  • Matric.
  • Previous experience in a receptionist or administrative support role is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to handle multiple tasks and prioritize effectively.
  • Friendly, approachable demeanour with a professional appearance.
  • Ability to work independently and as part of a team.
  • Strong time management and problem-solving skills.
Duties and Responsibilities Front Desk Operations

  • Greet and welcome visitors in a professional and courteous manner.
  • Client support in reception area.
  • Morning E-mail as staff communication.
  • Answer incoming calls, direct inquiries, and take messages when necessary.
  • Manage 3CX telephone system, report issues and ensure extensions for new staff members are arranged.
  • Coordinate meeting room bookings and ensure meeting areas are properly set up and tidy.
  • Monitor and maintain the appearance of the reception area.
  • Post Book Management – Client documents in & out of the office.
  • Courier coordination – Arrange collections and deliveries.

 

Administrative Support

  • Perform general office tasks such as data entry, filing, and organizing documents.
  • Assist with scheduling appointments, meetings, and events.
  • Maintain office supplies inventory and place orders as needed.
  • Handle mail distribution, including sorting and preparing outgoing mail.
  • Stationary administration – inventory list update and ordering.
  • Ordering cleaning materials and groceries.
  • Maintaining neatness of storeroom.
  • Handle additional administrative tasks and special projects as required.

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