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SAOTA: Receptionist Job Vacancy in City of Cape Town

Full Time

Website SAOTA

South African-based firm SAOTA is a studio of architectural designers and technicians including in-house CGI and marketing teams, as well as strong support staff. It is driven by the dynamic combination of Stefan Antoni, Philip Olmesdahl, Greg Truen, Phillippe Fouché, Mark Bullivant, Roxanne Kaye, and Logen Gordon who share a potent vision easily distinguished in their design. This, paired with both an innovative and dedicated approach to the execution of projects, has seen SAOTA become an internationally sought-after brand.

About the job

Join our dynamic team! We are seeking a professional and welcoming Receptionist to be the first point of contact for guests and employees while managing a variety of administrative tasks with precision and enthusiasm.

Please note that only candidates currently residing in Cape Town will be considered for this role.

Key Responsibilities:

  • Greet and welcome visitors and staff, offering excellent customer service
  • Manage courier collections, deliveries, and document/sample distribution
  • Keep the reception and boardroom areas neat, presentable, and well-stocked
  • Handle phone calls: screen, forward, and take accurate messages
  • Administer the boardroom booking system and manage equipment and supplies
  • Distribute mail, handle sick/late notifications, and manage visitor badges
  • Coordinate client lunches and monitor visitor access for security purposes
  • Assist with overflow admin tasks such as typing and filing

Essential Skills & Criteria:

  • Friendly, outgoing, and professional demeanor
  • Able to thrive in a fast-paced environment and handle challenges confidently
  • Excellent verbal and written communication skills
  • Strong multitasking, time management, and problem-solving abilities
  • High attention to detail and organizational skills
  • Punctual, reliable, and adaptable with a willingness to adjust working hours
  • Proficient in using computer systems and office technology
  • Ability to build strong relationships and work well within a team

Behavioral Criteria:

  • A self-starter with the ability to see the bigger picture and take initiative
  • Professional, ethical, and responsible in all interactions
  • Excellent client management and communication skills
  • Thrives in a fast-paced environment and enjoys multi-tasking

If you’re a proactive and personable individual who excels in building relationships and managing multiple tasks, we’d love to hear from you! Join us and be a key player in ensuring the smooth operation of our office.

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