Essential skills and experience

• Minimum 5 years administrative support within a professional services firm
• Required qualifications
• Matric
• Bookkeeping / Executive secretarial diploma

Desirable skills or attributes

• Microsoft Office
• Preparation of professional correspondence
• Preparation of executive packs and presentations
• Ability to communicate with high-level individuals.

Responsibilities

Diary Management for Partners 

• Setting up of meetings and minute taking
• Completion of time and expense claims for Partners
• Travel bookings – flights, accommodation, and car hire (local and international)
• Compilation and typing of proposals, presentations, and general correspondence
• Other ad hoc personal tasks for the directors
• Co-ordinate team events/ meetings/Provide administrative support to Associate Directors/Senior Managers and Managers within the Banking teams

Operations Support

• Downloading of engagement risk reports for the team – circulating and attending to queries raised
• Running of Job Costing reports for the line of service leader and providing any other information as required
• Combine report month end and present to Management
• Send out YTD utilization report month end
• Attending resource requests from other offices – eg. Stock count requests
• Resolving conflicts on jobs from Talent Link perspective
• Running of Reports pertaining to Talent link:
• Provide some admin support to AD’s
• Meet and orientate new joiners to the firm and to the team
• Process contractors invoices (submit time on Oracle, complete requisition and send to finance for payment)
• Client Billing requests when required to
• Credit notes when required to
• Ensure payments are made for membership and training fees