About the Role

• We are looking for an Administrative Assistant in our Procurement Department – someone who thrives on detail, supports our supply chain with precision, and strengthens the way we serve our internal teams, suppliers, and clients.
• You will play a vital role in managing administrative processes that keep our procurement function running smoothly, ensuring accuracy, compliance, and efficiency every day.
• The position will be based at our Distribution Centre in Bethlehem.

Key Responsibilities

• Uphold high standards in all procurement-related administration.
• Create, update, and maintain supplier code lists and price lists.
• Work closely with internal departments, suppliers, and clients to ensure seamless communication.
• Manage invoicing processes and reconcile contra accounts.
• Monitor and maintain minimum and maximum stock levels to ensure availability.
• Analyze supplier data and identify key trends to support decision-making.
• Handle and process claims from both internal branches and external customers.
• Proactively identify risks and contribute to minimizing them.
• Support the procurement team with other administrative duties as needed.

What We’re Looking For

• Grade 12 or NQF4 qualification.
• Prior experience in procurement administration (advantageous).
• Strong numeracy and proficiency in MS Word and MS Excel.
• Meticulous, accurate, and thorough approach to work.
• A proactive mindset – always seeking to add value and improve processes.

Skills That Make You a Great Fit

• Problem-solving and analytical thinking.
• Clear and effective communication.
• Ability to build and maintain long-term relationships.
• Strong teamwork – always contributing to shared success.
• Organizational and planning skills.
• Personal resilience and adaptability.
• Commitment to compliance and company standards.