Purpose of the role

• The Supply Chain Admin Clerk is responsible for providing administrative and clerical support to the supply chain team. The role ensures accurate documentation, effective communication with stakeholders, and smooth coordination of supply chain processes, contributing to efficiency and compliance in daily operations.

Main responsibilities

• Maintain and update supply chain records, files, and databases accurately.
• Process delivery notes, invoices, and other supply chain documentation.
• Assist in inbound planning for supplier delivery
• Assist in monitoring stock levels and inventory movement, highlighting discrepancies.
• Support supplier and customer communication, ensuring timely responses and follow-ups.
• Capture and reconcile data for reporting purposes (stock, orders, deliveries, invoices).
• Coordinate with warehouses, transport, and procurement teams to ensure smooth operations and seamless process flows.
• Assist with preparation of supply chain reports and performance metrics.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Provide general administrative support to the supply chain department.

Requirements

The successful candidate should have the following skills, experience and attributes:

• Matric (Grade 12) or equivalent; a diploma/certificate in Supply Chain Management, Logistics, or Administration will be advantageous.
• Previous experience in an administrative or clerical role, preferably in supply chain/logistics.
• Proficient in MS Office (Excel, Word, Outlook); knowledge of ERP systems is an advantage.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and high level of accuracy.
• Ability to work under pressure and meet deadlines.
• Administrative efficiency and accuracy.
• Problem-solving and analytical thinking.
• Teamwork and collaboration.
• Accountability and reliability.
• Customer service orientation.