Pick n Pay Stores Limited is a multinational retail group headquartered in Cape Town, South Africa. The company operates a variety of store formats under the Pick n Pay and Boxer brands in several African countries. Pick n Pay’s stores include large Hypermarkets, standard Supermarkets, Pick n Pay Clothing stores, and Pick n Pay Liquor stores. It also operates smaller convenience shops, Pick n Pay Express stores, often found at BP gas stations.

Minimum Requirements:

• ​​Relevant Diploma / Degree preferred
• 1 – 2 years Finance and Accounting experience
• 1 – 2 years Information Systems experience
• SAP Retail and/or Finance Module experience
• SAP Materials Management experience
• EDI Knowledge essential
• Good understanding of XML and the GS1 standards

Competencies:

• Analytical Thinking
• Communication
• Self-motivated
• Business Mindedness
• Customer Orientation / Passion for Customer
• Results Orientation
• Technical mindset
• Team Orientation
• Sense of Accountability

Key Responsibilities:

Supplier Account Management and Integration

• Maintain close relationships with suppliers at all levels for implementation, support and problem resolution in the EDI landscape
• Provide expert input into business rules and processes impacted by EDI
• Provide input into overall strategy for EDI.
• Ensure that the integration between the various SAP master data, transactional objects and its technical representation i.e. database tables and relationships are aligned between Pick n Pay and vendors.
• Transcribe vendor data from SAP XI/PI into SAP ERP to ensure adherence to Pick n Pay standards by utilizing XML and GS1 standards.
• Integrate various vendor and Pick n Pay systems to include Business-to-Business (b2b), electronic trade (e-trade), vendor portal, backdoor, external systems and value-added networks.

Exceptions and Support

• Compile exception reports.  Understands the priority, impact and responsibility and follows up on resolution.
• Monitor supplier issue tickets and responds timeously to resolve.
• Monitor daily EDI system health checks and takes appropriate action.
• Monitor and manage inbound and outbound EDI messages on the relevant SAP systems using “ALE” SAP transactions.
• Monitor and ensure relevant batch programs run on time, complete successfully and within a reasonable time period.
• Monitor, identify and investigate failed EDI messages on SAP ERP and SAP XI/PI and notify the relevant vendors.
• Analyze and investigate failed EDI messages to avoid reoccurrences and notify the relevant business users on corrective action.
• Identify incorrect master data and, if required, confirm correct data with external vendor and notify relevant business users.
• Testing
• Design test scenarios, manages test sessions with vendors, compiles test results
• Control progress from testing to production
• Portal Configuration and Support
• In collaboration with suppliers and the portal development team, manages the configuration of users and user services to provide tailored EDI functionality from the portal.

Problem Resolution

• Identify issues / anomalies / deviations in EDI functionality on supplier transactions, investigates and manages to resolution.
• Provide input to functional enhancements to reduce the possibility of recurring errors
• Identify opportunities for maximizing efficiencies within the supplier EDI capability.

EDI Administration and Implementation

• Daily management of all EDI functionality across all systems, value added network providers and suppliers
• Implementation of EDI transactions as required by management and suppliers
• Manage and co-ordinate the roll-out of new EDI messages to external vendors, including planning, testing, master data alignment, go-live and post-go-live support.
• Verify and process test EDI messages submitted by external vendors.
• Notify external vendors of test EDI messages with invalid or incomplete data, including corrective action measures.
• Evaluate and action requests from vendors for article master data corrections and advice the relevant business users.
• Maintain vendor master data, partner profiles and/or condition records on SAP ERP for go-live of new vendors and/or new EDI messages.
• Assist with testing of new interfaces between external vendors, vendor portal, SAP XI/PI, SAP ERP and other legacy systems.
• Liaise and advise other functional analysts and consultants in the EDI and other SAP functional teams.

General

• Identify and understand all relevant purchase-to-pay business processes in order to ensure perfect electronic alignment between vendors and Pick n Pay merchandise data. (i.e. pricing, master data).
• Identify and utilize relevant SAP functions to produce reports and validate the quality of data between Pick n Pay and its merchandise vendors.
• Any other responsibility that could be reasonably expected of a person performing the role.
• Carry out the instructions of the team leader and management.