The Agricultural Research Council (ARC) is South Africa’s premier science institution dedicated to agricultural research, technology development, and transfer. Operating across 11 campuses nationwide, the ARC’s mission is to foster innovation and develop human capital to support and grow the agricultural sector.

Description

• Assists in coordination of projects research implementation and administration (e.g. booking of flights and accommodation for the core research team, overtime & leave schedule).
• Assist with project budgets (including petty cash), plan, and assist with procurement activities and adheres to financial administrative controls.
• Assists with capturing PDAs and PDEs for the team.
• Assist with CAPEX management
• Compiling reports
• Schedules meetings with external research collaborators.
• Provide verbal and written feedback on work activities.
• Answer incoming telephone calls, determine purpose of callers, and forwards calls to appropriate personnel and departments.
• Direct and escort visitors/guests/members to appropriate destination or waiting rooms.
• Monitor visitors’ access.
• Sort and distribute correspondence, mail, messages and courier deliveries.
• Support the Mission, Vision and core values of the ARC.
• Other general administrative duties as required by the supervisor.

Requirements

• Administration/Secretarial Diploma.
• A minimum of 1 year clerical admin or receptionist and switchboard operator experience.
• Experience in working on ESS and SAGE will be an added advantage.
• Prior experience in project administration will be beneficial.
• Prior experience in petty cash management will be an advantage.
• Good Interpersonal skills.
• Telephone etiquette.
• Proficiency in MS Office,
• Excellent Communication skills (verbal and written).
• Ability to deliver excellent customer service, externally and internally as well with maintaining confidentiality.
• Experience in handling multiple tasks.
• Ability to make informed decisions quickly and execute those decisions with confidence.
• Proven experience in working with large teams.
• A Driver’s license Code 8 or 10 will be an added advantage.