Job Overview

We are seeking a highly organised and efficient individual to join our team. As an Receptionist / Admin assistant, you will play a vital role in ensuring the smooth operation of our office and supporting the team. The ideal candidate should possess exceptional organisational skills, excellent communication abilities, and a proactive mindset. This role offers an opportunity to contribute to a fast-paced and dynamic work environment.

Key Responsibilities

• Manage the day-to-day administrative tasks, including email correspondence, scheduling meetings, handling incoming calls and making outbound calls.
• Manage Directors diaries.
• Maintain office supplies inventory and place orders as needed.
• Prepare and edit documents, presentations, and reports as required.
• Assist with travel arrangements and expense management for team members.
• Oversee and maintain the office environment, including facilities management, equipment maintenance, and vendor relationships.
• Coordinate office events and manage logistics for meetings, conferences, and team-building activities.
• Develop and implement office policies and procedures to ensure efficiency and compliance with company standards.
• Handle incoming and outgoing mail, packages, and deliveries.
• Assist with basic financial tasks such as processing invoices, tracking expenses, and reconciling accounts.
• Collaborate with the finance team to ensure accurate and timely reporting.
• Monitor office expenses and suggest cost-saving measures when appropriate.
• Assist with HR-related tasks such as coordinating recruitment processes, scheduling interviews, and onboarding new employees.
• Maintain employee records and ensure compliance with company policies and legal requirements.
• Support HR initiatives, including employee engagement activities and performance management.
• Serve as a central point of contact for internal and external stakeholders.
• Facilitate effective communication within the office and with clients, partners, and vendors.
• Coordinate meetings and events, including managing calendars, sending reminders, and preparing necessary materials.

Qualifications And Skills

• Minimum of a High School Diploma or equivalent; a degree or diploma in Business Administration or related field is advantageous.
• Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
• Strong attention to detail and problem-solving abilities.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in Google Workspace is advantageous.
• Ability to maintain confidentiality and handle sensitive information.
• Professional and positive demeanour with excellent interpersonal skills.