Key Performance Areas:                     

• Effective Maintenance of NTP facilities, building infrastructure according to policies and procedures, ensure that NTP’s needs in this regard are met.
• Provide facilities management support for existing and new infrastructure development.
• Obtain Copies from Design and Drawing Services for new and old drawings relating to the infrastructure.
• Consult Electrical Engineering Services for electrical Certificate of Compliance (CoC).
• Configuration SHEQ documents for control of Building and Civil Projects.
• Co-Ordinate Maintenance Services for routine ventilation (Air-conditioning), plumbing and general maintenance projects.
• Execute office space allocations and utilization.
• Ensure that customer’s requirements are met within the compliance framework assigns and manage NTP parking bay allocation.
• Ensure that routine inspections are done on buildings, utilities and areas outside NTP facilities.
• Identify and schedule preventative maintenance and repairs.
• Coordinate all corrective/preventative maintenance pertaining to buildings and related utilities.
• Ensure all building systems are checked and tested regularly and maintained in accordance with supplier specifications.
• Arrange for recycled waste disposal.
• Supervise and Escort sub-contractors.
• Log calls and arrange for Pest & Weed Control.
• Log calls and follow up on outstanding requests.
• Responding appropriately and manage emergencies or urgent issues as they arise.
• Coordinate all telephone services to ensure functionality and accommodate new    requirements.
• Ensure maintenance on all of NTP’s garden services are rendered as per requirements.
• Ensure that all equipment bought through the suppliers/contractors are inspected and properly labelled by maintenance according to the health and safety standards.
• Review utilities consumption and strive to minimize costs.
• Inspect building structures to determine the need for repairs or renovation.
• Oversee the total infrastructure of NTP Facilities, i.e. roads, parking, signage and gardens (incl. contracting external service providers when required for general maintenance, repairs or upgrades) to optimize operations within specified cost, timeframes and safety standards.
• Ensure that all fixed assets in NTP facilities when moved, e.g. furniture, office equipment, plant equipment, for purposes of depreciation, cost management, and control (security) of assets are recorded at Finance.
• Obtain quotations for goods or services.
• Submit purchase requisitions on workflow and obtain approval via line management.
• Procure goods or services in accordance with procurement policies, procedures and legal requirements.
• Verifies that goods and services delivered are within specifications and according to the requirements.
• Ensure invoices and acceptance certificates for payment are signed off for services rendered and approved for payment by FM Co-Coordinator.
• Resolve issues and solve problems related to maintenance delivery issues to preserve a positive image of the NTP.
• Ensure appropriate project controls and processes are in place.
• Track and report on project milestones and provide regular status reports.
• Ensure that Service Level Agreements are in place with all suppliers.
• Monitoring of service levels and work performed by contractors follow up on any deficiencies.
• Ensure that all building areas are in compliance with OHSA, with emergency exits clearly marked.
• Ensure that personal protective equipment is issued and maintained on a regular basis.
• Ensure that the facility-related safety issues that arise at the Health and Safety committee are resolved.

Minimum Qualifications and Experience:

Education:

• Bachelor of Technology/ Diploma in Facilities Management or equivalent.
• Formal Project/ Planning Management Qualification (would be an added advantage)

Experience:

• 2+ years’ technical experience in Facility Management, Projects, Contracts, Property Management, Construction Management and Planning office Management.
• Sound knowledge of MS Office (Excel) and MS Project.