Job Purpose

• The Finance Administration Clerk will be responsible to provide financial administrative support to the department and to ensure the seamless implementation and consistent delivery of transactional services provided by the department to its stakeholders including the compiling, capturing, auditing and reconciling of hospitality data in food and beverage and hotel room operations with the Micros and Opera system on a daily basis for reporting and verification purposes, in line with policies and procedures and service level agreements

Key Performance Areas

Finance Administration

• Monitor workflow from the Kofax Total Agility(“KTA”) and deal with all queries raised via KTA – covering all areas of finance including accounts payable, accounts receivable, cash books, fixed assets, intercompany.
• Liaise with relevant departments to resolve queries within SLA, ensuring all tasks are being addressed.
• Collate and check concessionaire PLD dockets/House account Vouchers with service level agreement and send to SSC for processing
• Collate and check CAF forms to third party hotel billings and send to SSC for processing
• Collate supplier invoices and send to SSC
• Check TA invoices and send to SSC for processing.
• Complete Purchase Requisitions /Purchase Orders /Receipting for departments that require support, including service contracts
• Capture purchase requisitions for all departments and ensure that the charging splits to the units are allocated and captured accurately and correctly.
• Capture expense claims for the unit, including attaching all slips
• Check suppliers aged analysis monthly
• Assist the Accountant with monthly accruals
• Review “received not yet paid” report monthly and follow-up long outstanding items.
• Revenue Administration
• Receive and Follow-up revenue declarations from Concessionaires in line with the Group Retail policy monthly
• Receive and follow up annual turnover declarations from concessionaires, reconcile annual calculations and send to SSC any top-up billings required as per Group Retail  Policy
• Prepare calculations in respect of rental charges to align to Tenant contracts and send to SSC
• Receive invoices from suppliers related to concessionaires, service providers, venue rentals, and banqueting service providers that as per contract needs to be “billed back” to clients.
• Opera Entertainment billing is received from Entertainment co-ordinator, obtain all back-up required from AP in respect of “Bill Backs”,  create a final all-inclusive manual Pro- Forma Invoice this will be sent to SSC to finalise the billing on IFS.
• Receive and follow up on utility and maintenance costs to be billed to tenants and send to SSC
• Prepare monthly and quarterly turnover and rental reports for concessionaires and send to Operations manager.
• Prepare calculations and post payment proposals as per contractual agreement in IFS
• Review and reconcile any deposit refund request from Banqueting/Eventing advance deposits after billing has been finalised and send to SSC to process on IFS

Requirements

Education

• Grade 12
• Diploma in Finance
• A minimum of 2 years finance experience

Skills and Knowledge

• Operational Product knowledge (F&B, Housekeeping, Operating supplies & equipment)
• Cost control processes
• English Written and verbal communication skills
• Numerical skills
• Vendor Relationships
• Proficient computer skills (MS Office; Opera, Micros, IFS)