Purpose of the Job

• The purpose of this position is to ensure that the fleet is maintained in line with Company policies and the Road Traffic Legislation. The fleet must be serviceable and available on demand from operations.

Key Responsibilities
Operational Management

• Maintain electronic databases of KM, registration, daily inspections and maintenance of fleet management
• Booking of services with the workshop
• Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends
• Maintain knowledge and utilize all fleet information and user surveys to forecast operation requirements
• Complete all relevant documentation in the event of accidents and forward to the internal insurance department
• Oversee routine and ad hoc maintenance, obtain tags for new vehicles and renew old ones to ensure schedule fleet management
• Monitor and ensure fleet operation follows the Road Traffic Acts and regulations
• Maintain and monitor data management system to organize fleet as per various schedules and requests
• Monitor fuel consumption and reconcile Fuel Cards expenses for all vehicles and drivers
• Participate in various workshops activity
• Develop and implement standard operational standards to maintain vehicles by advocating best practices in industry
• Manage all R&M costs, expenditures and analyse all financial objectives. All job cards to be checked and ensure workshop close job cars. Ensure pricing is correct
• Facilitate and implement corrective actions and capacity building to manage entire fleet to achieve company objectives
• Conduct ACC meetings with drivers to investigate accidents
• Action and maintain abuse costs that need to be recovered
• Vehicle in and out inspections dispatching of vehicles
• Maintain vehicle inspection books as per SOP

Maintenance

• To maintain all vehicles in roadworthy operating condition by ensuring the vehicles are serviced in accordance with service intervals.
• To minimise downtime, manage negotiate strict servicing time limits and negotiate priority repair schedules with workshop as well as Panelshop.
• Maximise vehicle availability to the transport operation

Reports and Record Keeping

• Update weekly kilometers
• Maintain vehicle and trailer asset register
• Fuel consumption report
• Fleet utilisation and availability report
• Driver training report
• Fleet inspections
• Maintenance report
• Driver assessments, PDP and driver license
• Licence and COF report
• Weekly cost report
• Maintain Vehicle Key Register
• Monthly and weekly fleet inspections
• Checking all debriefing done previous day

Driver Management

• Manage driver behaviour
• Report on all poor driving behaviour as this can adversely influence fleet fuel and maintenance costs
• Measure each driver and update the driver scorecard on speeding, excessive braking and erratic driving
• Note: The function and responsibilities listed in the job description may be changed at any time, depending upon operational requirements of the employer, and within the parameters of the post held by the employee.

Additional

• Duties are not limited to the points raised in the job description. It is expected of you to adhere to and follow any reasonable instruction issued to you from your senior management
• You will be required to work in different departments and shifts from time to time in the case of shortage of staff or when someone is unable to report for duty that day
• Assist in the Truck Rental & Express operations if and when required
• Stand-in for of site supervisors when absent or on leave
• Assisting with any other additional tasks or duties that are reasonably requested by management. These tasks will be within the scope of your capabilities and aligned with the overall objectives of the organisation

Minimum Requirements

• Grade 12 (Matric)
• Code 10 driver’s license
• 2-3 Years in a Truck Rental and administrative environment

Skills Required

• Able to complete forms related to own working area
• Can complete administrative procedures with necessary directions and systems at disposal
• Hazard identity and solutions
• Proficiency in Microsoft Office Suite
• Planning and organisational skills
• Effective Customer Service Management
• Report writing
• Document handling
• Decision making skills