Description

• An opportunity exists for a Hospital Secretary, reporting to the Hospital Manager. This position is responsible for providing full secretarial and administrative support to the Hospital Manager and Management team.

Critical Outputs

• Diary management.
• Typing and formatting all relevant correspondence and other documentation.
• Creating and updating relevant spreadsheets in MS Excel.
• Designing and formatting presentations on MS PowerPoint.
• Managing and maintaining an efficient filing system.
• Managing, evaluating and verification of doctor’s annual registration (HPCSA).
• Dealing with internal and external telephonic enquiries.
• Travel arrangements for managers.
• Planning and organizing meetings and all associated arrangements.
• Liaising professionally with internal and external customers.
• Assist in organizing and arranging functions and conferences.
• Access, maintain and distribute various types of technical and staff data including reports, letters, mailing lists and memoranda.
• Capturing hospital statistics on relevant systems (e.g. DHIS).
• Managing the process of requesting patient records from third parties.

Requirements

• Grade 12 or equivalent NQF Level 4 qualification.
• Degree or diploma in office administration or similar qualification would be advantage.
• 4 years’ experience in a secretarial or related functions in healthcare industry.
• Extensive knowledge of MS Office is a pre-requisite.
• Sound communication skills (good language and grammar).
• Accuracy, speed and attention to detail are important aspects of the job.

Competencies

• Collaboration/ Relationship Building
• Resilience
• Engaging diversity
• Verbal & written communication and presentation skills
• Negotiation
• Influencing
• Customer responsiveness
• Excellence and quality orientation
• Ethical behaviour