Key responsibilities:

• Assist with drafting, reviewing, negotiating and managing contracts and agreements.
• Ensure that all contract terms and conditions are aligned with company policies and legal requirements.
• Prepare documentation required for routing and sign-off of contracts and agreements.
• Maintain accurate records of changes and variations on contracts and agreements.
• Support the Senior Project Manager in the compilation and review of all contract-related documentation associated with project coordination.
• Liaise with the Procurement and Legal departments and facilitate the contracting process.
• Support the Senior Project Manager, Programme Managers and Science Communication Manager in the co-ordination of Open Day/Workshops arrangements.
• Assist the Senior Project Manager with the administrative aspects required to establish, implement, and maintain project and contract controls, including all document management and deviation tracking.
• Collate and maintain documentation required for compliance to project control standards and procedures.
• Participate in line project office meetings by capturing actions and resolutions and provide required information for decision making.
• Obtain project status feedback and record in relevant status document.
• Provide inputs requested to and prepare documentation required by relevant governance committees.
• Facilitate project documentation and ensure compliance with project management, business frameworks and CSIR quality standards.
• Assist with office management including meeting and event management, travel bookings and drafting agenda/minute-taking.
• Ensure that the office is in a position to function effectively on a day-to-day basis.
• Support good contact with senior stakeholders internally and externally.
• Understand the MMP budgeting and operating processes.

Qualifications, skills and experience:

• A National Diploma in project management with at least one year project administration experience within a project/programme management training environment assisting in the coordination of multiple projects.
• Experience in working in the contract management environment
• Proficient in Microsoft Office suite.
• Good numerical skills.
• Excellent writing and communication skills in English a requirement.
• Excellent attention to detail.
• Need to have drivers’ licence and own transport and willing to travel.
• All international qualifications require an evaluation report / certificate issued by the South African Qualifications Authority (SAQA).