PURPOSE

• This position exists to manage the administration office of the business unit at a specific site by effectively planning activities, organising resources and controlling risks.
• The role ensures the accurate, efficient and timely execution of all administrative functions in line with quality, productivity, efficiency and financial requirements.

RESPONSIBILITIES

Site Office Administration

• Accurate completion of requisitions for all purchases.
• Correct contract allocations on requisitions.
• Ensure proper approvals are obtained for all purchases.
• Maintain site costing documentation.

Safety and Training Administration

• Ensure that a backup of the database is available.
• Preventing loss/damage of property in the office.
• Ensuring proper housekeeping in the specific Site Office.

 Personnel Administration

• Liaising between the Site Administrator and the Site/Contract Manager.
• Liaising between the wage/payroll office and the HR department.
• Compiling of the monthly HR report figures and forwarding of information to the Site Administrator.

 Wage Administration

• Controlling, compiling and forwarding of time and attendance information and documents to the relevant recipients.
• Registering and handling all wage employee queries.

Communication

• Ensure proper minutes of meetings are kept.
• Ensure that the information on the minutes is discussed at the monthly communication meetings.
• Act as a link between employees and the Site Administrator/ management at the site.

Requirements

QUALIFICATIONS

• Grade 12.
• Certificate in Finance/HR Administration.

EXPERIENCE

• Minimum 1 year of experience in the role or similar.
• Relevant industry (mining, mining services, construction, heavy industry, etc.) will be advantageous.

 SKILLS, QUALITIES AND ABILITIES REQUIRED

• Communication (both written and verbal).
• Teamwork.
• Negotiation.
• Innovation.
• Problem-solving.
• Decision Making.