Website SANBS is a non-profit organisation which provides an essential service within South Africa and is rated amongst the best in the world in the provision of blood and blood products, as well as in relation to the research and training provided. SANBS operates across all of South Africa, with the exclusion of the Western Cape. SANBS is further regarded as a major role player in the provision of support to countries in the SADC region.
Introduction
This role is to co-ordinate, support and advise the Business Zone on all aspects with regard to Safety, Occupational Hygiene and Environment including Waste Management. To establish, manage and monitor standards, processes, communications, training and systems to ensure all responsibilities associated with SHE within the Zone are adhered to. To act as a first contact of all SHE matters within the zone.
Job description
KPA 1 Internal processes – Safety
1.1. Manage the effective coordination of Safety activities within the zones. Develop effective relationships and work at all levels of the company including senior management.
1.2. Effective provision of support to staff in all work areas to ensure understanding and correct implementation of the Safety system through:
1.3. Under guidance of the Team Lead: S&E, effectively facilitate the planning and execution of Emergency Preparedness and Response plans by:
1.4. Facilitate and provide support on the implementation of the Emergency Response program in the zone of responsibility:
1.5. Ensure work areas fire equipment has been serviced and maintained:
1.6. Under guidance of the Team Lead: S&E, facilitate and provide support on the implementation of Contractor Management program in the zone of responsibility by:
1.7. Under guidance of the Team Lead: S&E, effectively conduct follow-up Risk Assessments as per 2year cycle in your zone of responsibility: Ensure all work areas have suitable and adequate Safe working conditions / equipment and are complying with the Safety Management system.
1.8. Ensure all work areas and sites have access to MSDS that pertain to their working environment:
1.9. Monitor that Transport Department (internal vehicles and courier services) complies with the Road Traffic Act by:
1.9.1. Proper identification of vehicles and reporting deviations to the Senior Transport Manager through the S&E Team Lead.
1.9.2. Ensuring that the Operator has a permit which is available and valid.
1.9.3. Ensuring that document holders, TREM cards, placards, spill kits, first aid kit, triangle, visible vest and fire equipment (where applicable) is available on all courier and internal vehicles (used to transport dangerous goods and substances) in the area.
1.9.4. Following up with Operations to ensure that Transport Safety procedures are followed, and incidents reported.
KPA 2 Internal Processes – Environmental Management
2.1 Monitor of all SANBS waste streams (including waste re-cycling initiatives) as per set waste minimization and waste Segregation targets.
2.2. To ensure that waste tracking and traceability is achieved in accordance with Waste Management System or Downtime system (This includes keeping record of all documentation related to Tracking, Traceability, Treatment and Disposal of Waste.
2.3. To ensure that all stock required for waste segregation, packaging and disposal is available at the workplace and that all Health Care Risk Waste (HCRW) containers are delivered and collected as per agreed schedule.
2.4. Monitor monthly waste tonnages, investigate and report on anomalies.
2.5. Implement and maintain Spill Control:
2.6. Under guidance of the Team Lead: S&E, continuous monitoring and performing of Waste Inspections and Audits:
2.7. Reporting of any deviations to the respective S&E Team Lead.
KPA 3 Internal Processes – Occupational Hygiene
3.1. Under guidance of the Team Lead: S&E, as required, monitor and measure the following stressors within the Zone:
3.1.1. Noise levels and Noise requirements.
3.1.2. Thermal and Thermal Stress requirements.
3.1.3. Hazardous Chemical Exposures.
3.1.4. Hazardous Biological Exposures.
3.1.5. Illumination (Lighting) requirements.
3.1.6. Ventilation requirements.
3.1.7. Ergonomic requirements.
3.1.8. Water Quality including sites with boreholes.
3.1.9. Water Consumption.
3.1.10. Effluent Levels.
3.1.11. Water Pollution.
3.1.12. Air Quality.
3.1.13. Carbon Emissions.
3.1.14. Soil and Vegetation.
3.1.15. Energy efficiency initiatives.
3.1.16. Infection control programs.
3.1.17. Food Hygiene programs where applicable.
3.1.18. Pest control programs.
3.1.19. Sanitation (Ablution) and Personal Hygiene facilities.
3.2. Manage the Calibration of equipment and all documentation related thereto that are used for the abovementioned monitoring.
3.3. To report any deviations to the respective S&E Team Lead and to assist with Corrective and Preventative action plans.
KPA 4 Internal Processes – Continuous Improvement
4.1. Effective participation in continuous improvement practices through the ongoing review of process analysis in all work areas and contribution to corrective and preventive action monitoring.
4.2. Continuous monitoring of the CAPA (SHE) system within the zone:
4.3. Present CAPA at meetings within zone of responsibility:
4.4. Under guidance of the Team Lead: S&E, conduct SHE inspections and site meetings for all sites in your zone.
4.5. Provide support and continuous monitoring of the Management of Change within the zone.
4.6. Facilitate and provide support on the implementation of the Incident Investigation Program:
4.7. Effectively provide support to the Occupational Health & Wellness Teams. Provide Integration links between the S&E and Occupational Health and Wellness Teams.
4.8. Provide support to the SHE Committee on the operation and functional aspects of the committee:
Attend meetings acting as co-opted SHE expert to provide SHE Inputs to the Committee and advice on SHE related issues.
Give recommendations on issues raised at the committee.
Provide trend analysis and statistics on incidences raised within the zone.
Ensure minutes are circulated within 2 weeks.
Train new secretaries and chairpersons on the requirements of the functioning of the committee.
Ensure the secretaries are complying with the requirements.
Ensure meetings do occur as per schedule.
KPA 5 Employee Learning and Growth
5.1. Provide training, guidance, education and overall support to the staff and zone management in:
5.1.1. The deployment and implementation of the SHE management system
5.1.2. SHE policies and procedures
5.1.3. SHE related standardised methods and legislation
5.1.4. Reinforce training for first aid, fire equipment, safety precautions, personal protective equipment etc.
5.1.5. The implementation of Environmental Management by working closely with the work areas to ensure Legislative Requirements are met
5.2. Perform first level training and certification to procedures by:
Developing Training material, e-Learning and PowerPoint presentations.
Conducting SHE training and education to staff to impart the necessary skills in order to comply with standardised methods and legislation.
Write Safety, Health and Environmental instructions to staff as part of risk mitigation where required.
Plan and execute successful safety roadshows to create awareness amongst staff.
5.3. Perform SHE Induction and Orientation for employees and contractors in the zones at the hub.
5.4. Ensuring that a record (Copy of Attendance Register) of all training provided are submitted to the S&E Administrative Training Officer and filed for Audit traceability.
5.5. Reporting any special training needs to the respective S&E Team Lead timeously.
5.6. Participate in the publication and presentation of papers both regionally and nationally.
5.7. Attend information meetings and appropriate training sessions as required, to remain informed of current field-related developments, to promote knowledge sharing according to IPA specifications.
KPA 6 Business Planning and S&E Administrative Functions
6.1. Provide input and changes required for the improvement of the SHE system for business planning.
6.2. Provide Capex and Opex requirements for the zone.
6.3. Provide travel budget and accommodation requirements.
6.4. Assist in ensuring allocated projects adhere to agreed deadlines and completion of projects are met.
6.5. Monitor all Safety and Environment registrations, permits and licenses are current and appropriate by:
6.5.1. Meeting with service providers to ensure legal compliance.
6.5.2. Making file documentation available for legal cases.
6.5.3. Registering sites with authorities where applicable.
6.6. Ensure regular two-way communication with staff on all general staff matters such as, SOPs, policy changes, etc. to ensure understanding, required competency as well as compliance with SOP criteria and Good Laboratory Practice (GLP) Guidelines.
6.7. Monitor that SHE Legal Appointees’ are appointed within zone.by ensuring that all Statutory and Non-Statutory Appointments are implemented and maintained.
6.7.2. Ensuring that all signatories are appointed.
6.8. Perform administrative tasks such as project participation, relief duties, report writing, meeting minutes, completing attendance registers, and monthly registers.
6.9. Timely submission of monthly reports to the respective S&E Team Lead highlighting problems and corrective action that was implemented.
6.10. Effective assistance with the documentation process in work areas relating to SHE system.
6.11. Provide input and changes required for the improvement of the SHE Management System.
6.12. Ensure that personal file is updated and awareness within in the Quality System (changes in procedures, record of keeping of relevant documents, etc.).
6.13. Update and submit zone risk registers.
6.14. Provide progress report on implementation on Safety, Health and Environment Systems within the zone of responsibility.
6.15. Write SHE related articles and learning from incidences to uplift and increase the organisational knowledge.
6.16. Ensure all queries handled effectively or re-directed appropriately with follow up to ensure that these have been resolved.
6.17. Maintaining utmost confidentiality on all matters relating to staff or medical information and any other topics dealt with.
Minimum requirements
Education
Diploma/Degree in Safety Management or Environmental Health/Science or equivalent qualification.
SAMTRAC/SHEMTRAC will be an added advantage.
Registration with a SHE professional body will be an added advantage.
Experience and knowledge requirements
1-2 years of experience as a SHE Rep in SANBS.
Experience in medical/laboratory field will be an added advantage.
Computer Literacy
Driver’s Licence
Other (knowledge and skills), e.g. understanding of relevant legislation; knowledge of relevant company procedures.
An understanding and working knowledge of safety, health & environmental legislation, in particular the OHS Act, National Environmental Management Act and related Regulations.
Knowledge and Understanding of SA National Standards relevant to SHE.
Working knowledge of Company Health, Safety and Environment Procedures.
Experience in the development and roll out of behaviour-based safety programs.
Competent in Microsoft-Word, Excel, Outlook, Power Point and SAP.
