KEY PERFORMANCE AREAS
Provide Support to Stakeholders

• Attend to all queries;
• Give stakeholders support by conducting Monitoring and Site Visits (with support from Executive Officer);
• Communicate with all relevant stakeholders on TETA processes and criteria;
• Internal and external Stakeholder Management;
• Increase Stakeholder participation.

Provincial/National Support to Stakeholders in the Sub Sector

• Coordinate and facilitate career exhibitions in the province;
• Conduct visits on the implementation of projects and MOUs.

Coordination of Payment in the Chamber

• Draft motivations and specifications to procure goods and services;
• Coordinate payment of travel claim/sitting allowance for chamber committee members;
• Liaise with Finance regarding DG payments.

Coordinate Administration of Projects in the Chamber

• Registration of DG applications and capturing on the DG application schedule;
• Recording and filing of received applications;
• Assist the ETDP with assessment of DG application;
• Assist the ETDP with compiling award letters and contracting.

Administration of SDF/Industries Forum

• Update and maintain SDF database;
• Communicate with industry regarding new developments;
• Administration of SDF workshops and industry forums;
• Preparation of workshop material and presentations;
• Conduct presentations at industry workshop and forums.

Implementation of MG

• Verification of supporting documents and assist the ETDP with MG assessment;
• Conduct site visits to monitor the implementation of WSP;
• Advice stakeholders and EO of gaps identified;
• Give recommendations where necessary to the stakeholders;
• Compile Site visit reports.

Implementation of DG

• Verify DG claim recorded in claims register;
• Assessments of DG claims within timeframes;
• Communicate gaps identified to stakeholders;
• Upload accurate project deliverables on to the TETA Document Management system;
• Assist ETDP in processing contract addendum, cancellation and surplus declaration;
• Verify learner agreements on the TETA system and ensure compliance.

Chamber Committee 

• Effective co-ordination of meetings;
• Agenda confirmed with EO;
• Invitations circulated;
• Attendance and travel;
• Meeting packs compiled and circulated;
• Recording and circulating minutes of the meeting.

Chamber Administration 

• Office Management.

Reporting 

• Data consolidation and validation for accurate reporting;
• Reporting on prescribed templates and by due dates.

Training and Development

• Agree and identify goals with Intern;
• Coach and Mentor interns in the Unit;
• Implementation of personal development plans.

Requirements
MINIMUM REQUIREMENTS
Experience and Qualification

• M + 3 qualification in ETD or relevant qualification;
• 5 years’ experience in administrative works;
• 3 years’ experience in the ETD environment;
• Overtime and travel.