Mayfly Agri (Pty) Ltd is a specialist South African recruitment and market research company for the agriculture and farming industries. It is part of the larger Mayfly Group, which also serves the manufacturing, engineering, chemical, and finance sectors. Mayfly Agri provides comprehensive services primarily focused on human resources and talent acquisition within the agricultural sector.

A well-established manufacturer of agrochemicals is seeking an Accounts Payable Clerk to manage supplier accounts, process payments, and maintain accurate financial and banking records, ensuring compliance with company policies.

Minimum requirements for the role:

• Must have a National Senior Certificate; a diploma or certificate in Bookkeeping or Accounting (NQF Level 5) is advantageous
• Minimum 4–5 years’ relevant experience as a Creditors Clerk or in a similar accounts’ payable role within an accounting environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Working knowledge of Syspro ERP system is advantageous

The successful candidate will be responsible for:

• Ensuring timely and accurate capture of supplier invoices and reconciliation of supplier accounts in line with company policies and procedures.
• Processing payments for suppliers accurately and on time.
• Ensuring all bank submissions comply with company policy.
• Producing required functional outputs.
• Maintaining accurate and up-to-date supplier accounts, including processing monthly invoices, performing account reconciliations, initiating payments through banking systems, and resolving account queries.
• Conducting thorough 3-way matching of supplier documents by verifying invoices against goods received notes, purchase orders, and credit notes to ensure accuracy before reconciliation.
• Processing manual and EFT payments accurately within the cashbook module of Syspro.
• Regularly updating and maintaining the supplier master file in Syspro, ensuring the accuracy of key information such as addresses, VAT and tax certificates, BBBEE compliance documentation, and contact details.
• Managing and maintaining the supplier database, ensuring data integrity and completeness.
• Maintaining the banking master file to ensure beneficiary details are current and accurate, and that duplicate or inactive suppliers are removed from banking profiles.
• Providing backup support to other Creditors Clerks within the department as needed.