About Council for Geoscience (CGS)

The Council for Geoscience (CGS) is one of the national science councils of South Africa. Established by the Geoscience Act, No. 100 of 1993, it is the successor to the Geological Survey of South Africa, which dates back to 1912. Promoting research and providing specialized services in fields such as engineering geology, geophysics, geochemistry, and marine geology.

Job Purpose

To provide professional reception and information services to the Council for Geoscience and clients.

KEY RESPONSIBILITIES

• Receive all visitors at reception, contact relevant individuals to be visited and direct visitor to them.
• Provide information to clients and possible clients and/or refer them to relevant contacts, either in the organisation or elsewhere.
• Operate the PABX (switchboard and operator consol).
• Receive internal and external calls, connect, hold, transfer and disconnect telephone calls,
• Check availability and confirm all bookings and distribute memos to the correct people in advance.
• Assist employees and visitors who are utilizing the conference facilities.
• Provide assistance with fire alarm and emergency evacuation procedures.
• Ensure that reception area is clean. Report any faults concerning cleaning and maintenance to the Facilities Business Unit and make necessary follow ups.
• Provide assistance with administration duties when requested by the supervisor and or other employees.
• Assist with submission of Tenders, Database forms and record keeping for procurement submissions.

KEY PERSONAL ATTRIBUTES

• Neat/ appropriate presentable.
• Welcoming.
• Excellent, interpersonal, organizational and communication abilities.
• Honesty.
• Accuracy
• Punctual.
• Organized.
• Ethical.
• Friendly Good clear mind.
• Trustworthy.
• Initiative.
• Self-starter.
• Assertiveness.
• Self-motivated.
• Team player.
• Organized and deadline driven.
• Customer-service orientated.
• Professional communication skills.
• Friendly.

EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• A certificate in Customer care or Reception work will be an added advantage

KNOWLEDGE AND EXPERIENCE

• Minimum of one (1) year working experience as a receptionist.
• Customer care.
• Basic administration skill.
• Telephone etiquette.
• Computer literate.

The Council for Geoscience is committed to Employment Equity and diversity.