Job Purpose

The Finance Administration Clerk will be responsible to provide financial administrative support to the department and to ensure the seamless implementation and consistent delivery of transactional services provided by the department to its stakeholders including the auditing and reconciling of non-gaming revenue data, stock control audits and/or other Financial administrative tasks on a daily basis for reporting and verification purposes, in line with policies and procedures and service level agreements.

Key Performance Areas

Hospitality Rooms Revenue Reconciliation

• Opera interface : Check that hospitality  revenue has been correctly interfaced and balances to IFS daily
• Reconcile all cash, credit card, charges etc.  from Hotel/Cash-up to accounts in IFS
• Collaborate with relevant departments on the property to Identify, investigate, and resolve any discrepancies
• Balance General Ledger to Opera, and ensure all back-up documents are accurately sourced as necessary.
• Conduct quality assurance on the back-up documentation, escalating any variances and errors identified
• Report daily on the room’s revenue reconciliation to all stakeholders.
• Assist other clerks in the Revenue team  with queries and processing where necessary
• File physical documentation

F&B Turnover revenue Reconciliation and administration

• Balance General Ledger to Turnover revenue reconciliation by using information from POS system (Micros) and relevant information from F&B operator.
• Process internal recharges (i.e. utilities, maintenance, license fees, etc.) to the F&B operator and ensure monthly billing and recovery
• Conduct quality assurance on the back-up documentation
• Escalate any variances and errors identified
• Report daily on the F&B revenue to all stakeholders.
• Assist other clerks with queries and processing where necessary
• File physical documentation

Audited Stock Control  

• Check that departmental delegates are following stock control procedures as per the specific functional areas.
• Review completed stock sheets for completeness and accuracy and ensure correct capturing on IFS
• Compile reports highlighting all anomalies picked up in order for management to take remedial action.
• Report monthly on the running of the inventory group for a specific areas / outlets (including problems entailed / stock shortages etc.)
• Compile the cost controller’s report detailing the inventory environment before, during and after the all stock takes; as well as audit results and recommendations

Captured Stock Data

• Receive purchase orders onto IFS (Does not physically receive and sign for the goods, only captures onto IFS)
• Scan in invoices received and  attach to IFS
• Pulls IFS reports on goods received and short deliveries
• Perform General filing duties
• Complete monthly cost management reports including:

Pulling POS (Micros) reports to comparing to turnover rental reconciliations from F&B operator

• Create/Open count on IFS and provide stock sheets to relevant departments for all stock takes
• Attend stock take and perform independent verifications
• Captures recon sheets, and print variances after the stock take is complete
• Check variances and advise on abnormal trends
• Take all variance reports to Financial Operations Manager for review and signature monthly
• File all back-up documentation

Finance Administration

• Monitor workflow from the query system and deal with all queries raised via the system covering all areas of finance including accounts payable, accounts receivable, cash books, fixed-assets, intercompany.
• Liaise with relevant departments to resolve queries within SLA, ensuring all tasks are being addressed.
• Collate and check concessionaire PLD dockets/House account Vouchers with service level agreement and send to SSC for processing
• Collate and check CAF forms to third party hotel billings and send to SSC for processing
• Collate supplier invoices and send to SSC (either PDF or scan via Kofax)
• Check TA invoices and send to SSC for processing.
• Complete Purchase Requisitions /Purchase Orders /Receipting for departments that require support, including service contracts
• Capture expense claims for the unit, including attaching all slips
• Check suppliers aged analysis monthly
• Assist the Accountant with monthly accruals
• Review “received not yet invoiced and paid” report monthly and follow-up long outstanding items.

Revenue Administration 

• Receive and follow-up revenue declarations from Concessionaires in line with the Group Retail policy monthly
• Receive and follow up annual turnover declarations from concessionaires, reconcile annual calculations and send to SSC any top-up billings required as per Group Retail Policy
• Prepare calculations in respect of rental charges to align to Tenant contracts and send to SSC
• Receive invoices from suppliers related to concessionaires, service providers, venue rentals, and banqueting service providers that as per contract needs to be “billed back” to clients.
• Receive and follow up on utility and maintenance costs to be billed to tenants and send to SSC
• Prepare monthly and quarterly turnover and rental reports for concessionaires and send to Operations manager.
• Prepare calculations and post payment proposals as per contractual agreement in IFS
• Follow up on all query worklists to ensure batches are being processed.
• Review and reconcile Opera and / or automatic integration and ensure all batches have been posted and reconcile on a daily basis
• Review all House accounts and send voucher to SSC in respect of Vatable and non-vatable charges and correct allocations.
• Where there is a delay escalate challenges with relevant management / stakeholders to ensure processing happens timeously.
• Record and file all relevant back-up information to recon
• Assist Accounts Payable team with queries and processing where necessary

Stakeholder Engagement

• Maintain a good working relationship with all operational departments
• Liaise with outsourced vendors with regards their requirements, queries related to data; variances, and any other relevant info with regards stock.
• Report back to management on variations or areas of concern outside of SOPs
• Collaborate with relevant departments in the business units to Identify, investigate, and resolve any discrepancies
• Respond to queries from SSC

Job Requirements

Education

• Grade 12
• Certificate in cost management, stock control and / or finance administration is an advantage

Minimum job related experience

• A minimum of 2 years finance experience

Work conditions and special requirements

• May be required to work in line with operational requirements

Skills and Knowledge

• Clerical Administration skills
• Operational Product knowledge (F&B, Housekeeping, Operating supplies & equipment)
• Cost control processes
• Stock control procedures
• SHE legislative requirements
• English Written and verbal communication skills
• Numerical skills
• Vendor Relationships
• Proficient computer skills (MS Office; Opera, Micros, IFS)