Permanent

Gauteng

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

To ensure that all necessary inbound stock management checks are conducted within the warehouse in accordance with Company policy and procedures. Accurately check all picked and palletized stock across the warehouse prior to dispatch and loading.

Key Responsibilities

GRV Administration

Ensure compliance with established procedures and Company standards to maintain effective control over administrative processes.

Implement required documentation and categorization per Group standards.

Receive and match GRV’s accurately and timeously.

Match GRV quantity and value to delivery note and ensure timely input to SAP and accurate transaction records.

Process and capture required transactions in SAP.

Manage and address customer queries.

Match creditor’s invoices, delivery notes and GRV’s received daily as required.

Process short-supplied and over-supplied stock.

Ensure that all goods entering the Company, and services performed for the Company are GRV’ed.

Billing Administration

Ensure that loading documents are captured correctly.

Systematically pick stock according to FEFO.

Print picking, checking and loading documents.

Blind checks to be conducted and balanced back to picking requirement before billing.

Quantity picked and loaded to balance back to invoiced stock.

Picked and bulk stock gets weighed and balance back to weigh bridge.

All trip sheets are printed.

Check for outstanding shipments and action.

Record reprinted invoice on the reprint form and file.

Ensure document control is maintained until handover completed.

Distribution office must be kept clean at all times.

Ensure that sufficient invoice paper is available prior to billing.

Ensure that Invoice printers are kept clean and report faults immediately.

Housekeeping

Ensure a high standard of housekeeping is maintained inside the cold room.

Maintain cleaning equipment and ensure correct storage.

Ensure that stacking is neat, square and secure.

Ensure the work area is neat and tidy at all times.

Ensure waste on floors is cleaned before the end of the day and walkways are neat and tidy.

Ensure pallet boards and pallets are removed timeously from pick levels and cold room.

Cold Chain / Temperature Checking

Take daily temperatures.

Maintain records of all temperatures.

Report any problems to the Shift Warehouse Controller.

Cold Chain to be maintained at all times.

Minimize standing time outside the cold room.

Ensure that frozen products are handled according to SOP.

Stock Control

Ensure products get stacked correctly and securely, i.e. light on heavy.

Ensure no products get manhandled – thrown or dropped.

Ensure no product is left outside the cold room.

Conduct spot checks on dispatching (loading).

Ensure the correct handling, storing, stacking and rotation of stock.

Minimize damage of products on receiving, in cold room and whilst loading.

Monitor stock movement at all times – i.e. receiving to cold room; cold room to loading.

Prevents overloads, short loads, and wrong loads.

Conduct Stock Count Preparations

Assists to prepare the warehouse for the stock count.

Ensure all damaged stock has been isolated and notes have been placed.

Ensure easy access to product for counting purposes.

Conduct daily stock counting as requested by the Warehouse Shift Controller.

Report all problem stocks to the Shift Warehouse Controller.

Loading Rate Maintenance and Monitoring

Maintain and monitor the loading rate (speed and accuracy).

Complete performance sheets and record time lost or any other problems.

Timekeeping

Clock in and out at correct times.

Keep overtime at a minimum.

Report late coming to the Shift Warehouse Controller.

Occupational Health and Safety Compliance

Observe compliance with the health and safety regulations / ISO requirements.

Ensure a high level of housekeeping, fire and accident prevention, safe work practices and proper job instructions.

Good Handling Practices

Ensure loading and freezer door are kept closed.

Ensure a glass free area by covering glass fixtures and not allowing cups and bottles near any product.

Ensure trucks are pre-cooled.

Teamwork and Self-Management

Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self- development.

Gives work instructions to Loaders, Forklift Drivers, Reach Truck Drivers and Pickers in the absence of the Shift Warehouse Controller.

Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.

Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.

Support and drive the business core values.

Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

KPI’s

Availability of accurate performance indicators and metrics for warehouse.

Correctly palletized and loaded stock.

Internal customer satisfaction.

General loading accuracy.

Health and safety compliance and risk elimination.

Accurate timekeeping.

Deliver loading and offloading efficiencies.

Key Relationships

Internal

Site management.

Warehouse and administration teams.

Transport.

External

Contract cleaning staff.

Qualifications And Experience

Qualifications, Skills and Experience Required for the Job

Matric, basic numeracy will be an added advantage.

Minimum Of 1 Years’ Warehousing Or Similar Functional Experience.

Skills and Competencies

Behaviour Standards

Be brilliant at the basics.

Face the brutal facts.

Smash the silos.

Lead with integrity, respect and energy.

Be curious and challenge change.

Take accountability for results and people.

Knowledge

Warehouse-based stock and handling processes.

Warehouse methodologies and principles.

Stock checking principles and practices.

SAP.

Completion of pre-vehicle checklist.

Skills

Computer literacy (MS Office).

Verbal and written communication.

Interpersonal.

Logical thinking.

Basic Numerical ability / aptitude.

Attributes

Initiative.

Tolerant of stress and pressure.

Attention to detail.

Deadline driven.

Able to prioritize.

Tolerant to working in a cold environment for a long period of hours.

We look forward to hearing from you!