Minimum Requirements

• Relevant Bookkeeping/ Accounting qualification advantageous
• At least 3 years’ experience in a similar role.
• Experience using Pastel
• Computer literate
• Exceptional communication and reporting skills (written & verbal)
• General Administration skills
• Strong cashbook, creditors, debtors and inventory
• Ability to work under pressure
• Valid driver’s license

Duities and Responsibilities 

• Capture and process all supplier invoices in Pastel.
• Verify that all invoices are accurate, complete, and correctly matched to approved purchase orders.
• Ensure all invoices are duly authorised and signed by the necessary parties prior to processing.
• Process all creditor invoices by the 10th of each month for all relevant entities.
• Reconcile all creditor accounts and verify balances against the age analysis.
• Prepare creditor payment packs, including supporting documentation.
• Compile and prepare the CSV banking file for month-end creditor payments.
• Ensure that all creditor reconciliations, payment packs, and CSV bank files are completed by the 20th of each month.
• Respond promptly to creditor and internal queries.
• Maintain accurate and orderly filing of all creditor documentation and invoices.
• Assist with annual external audit preparations and collate all required creditor-related information.
• Maintain and update the diesel dip and rain gauge spreadsheets.
• Manage stationery and grocery orders and monitor stock levels.
• Compile and maintain documentation for motor vehicle licence renewals.
• Perform ad-hoc tasks as assigned and any other reasonable duties related to the role.