Special Conditions

• Posts are interchangeable within the Department at the discretion of the Deputy Head.

Job Purpose

• To provide a general administrative function for the relevant Section, managerial and technical staff.

Key Responsibility Areas

• Maintains an efficient telephonic communication service for the Section.
• Maintains electronic and physical correspondence filing and distribution systems.
• Provides typing and data capture services to the staff of the Section.
• Provides support to Engineer with administration of finance and documentation thereof.
• Maintains an electronic and physical records of time sheets, leave and sick leave.
• Administers and maintains the staff attendance register.
• Responsible for maintaining an uninterrupted scanning and profiling document management system for the branch.
• Organises, convenes and caters for information sharing/public awareness workshops for
• Government Bodies, industry, the private sector and staff.
• Manages the Sections diaries and organises meetings for staff and external bodies.

Competencies

• Written communication.
• Oral communication.
• Attention to detail.
• Ethics and professionalism.
• Organisational awareness.
• Planning and organising.
• Use of Technology.
• Data processing & Analysis.
• Interpersonal relationships.
• Action orientation.

Essential Requirements

• Grade 12 (NQF Level 4) or equivalent.
• 2 Years relevant experience.
• Computer Literacy

Preferred Requirements

• Grade 12 (NQF Level 4) or equivalent and a certificate in the Administration field.
• 3 years relevant experience