Company Description

Clover S.A. (Proprietary) Ltd. is a leading South African food and beverage company known for its wide range of dairy and non-alcoholic beverage products. It operates in South Africa and other selected African countries. Clover is headquartered in Roodepoort, South Africa. Founded in 1898, Clover originally began as a farmers’ cooperative in the Natal Midlands. It operated under the name Natal Creamery Ltd. before being converted to a public company, Clover Industries Ltd., in 2003.

Job Advert Summary

• It is the Responsibility of the Administrative Clerk to provide strong administrative support to Distribution and Recon Department, ensuring efficiencies and accuracy in the department whilst providing support to the Distribution Manager.

Requirements

• Matric.
• A Finance / Business Admin Tertiary Certification would be beneficial.
• Previous work experience in a similar role.
• Must have strong Excel skills.
• A valid drivers licence would be beneficial.

Competencies

• Attention to detail is of high importance.
• Ability to multi task and work in high pressured scenarios.
• Ability to communicate and and work well with Blue Collar Staff.
• Must be a fast learner and have the good time management capabilities.
• Must be willing to go the extra mile and be a team player.

Duties and Responsibilities

Administer Driver Recons

• Resolve queries from System Support & Metrofile timeously.

Administer Cash Office

• Receive completed Cash up documentation from Cash office clerks daily.
• Resolve queries from Head office or Administrative Controller regarding Cash office processing

Providing Support

• Assist Recon clerk where help is needed.
• Assist Ledger Clerk when needed.
• Assist Administrative Controller and Admin Manager when needed.
• Assist Delivery managers with queries.
• Seals Register.
• Driver deposits on ERMS.
• Print Bank Deposits daily.
• Daily EFT – keep copies of invoices: Search – reflected on bank statement.
• Filling of Deposits of all documents.
• Upkeep Stock -Books / Bags /Seals.

General Administration: (Sales and Masakhane included).

• Responsible for Bestime / Attendance Register / Overtime for Salaries Month End (Branch & Merchandisers).
• All aspects of HR form completion, typing, submission and filing.
• Sit in / Minute Personnel Discussions.
• Up-keep of All Personnel Files / Archive Distribution/ Merchandisers.

Branch Administration

• Sit on EE Forum / SS Meetings / Safety Meetings when scheduled.
• Complete minutes when necessary.
• Order / Monitor Stationery.
• Order / Monitor Sundry Stores.
• Maintain Petty Cash Record and sort out issues.
• Record of Pantech Postage.
• Complete new Customer Account Applications when requested.
• Responsible for Creditors Payments / Register / filing.
• Monitor Copier / Log calls Faults & Replenishments.
• Monitor General Housekeeping.