About Unitrans

Unitrans  is a large, diversified contractual logistics and supply chain services company operating across sub-Saharan Africa. A subsidiary of South Africa’s KAP Industrial, the company offers a range of integrated services to industries such as mining, agriculture, retail, and petrochemicals. Unitrans Africa provides tailored, end-to-end supply chain solutions and is not a one-size-fits-all provider.

Job Summary

An opportunity has arisen for a high calibre Contract Manager l to manage financial and administration requirements as well as Warehouse Compliance and costs.  Contract management involves overseeing the creation, negotiation, execution, and maintenance of contracts between parties, typically within a business or organizational setting. Responsible for the efficient, competitive and commercially viable operation and administration of the company’s distribution depots. Responsible for all administration handling, storage, despatch and transportation of goods after receipt from the factories to the point of final delivery, in the correct quantity, quality, time and condition, as per the sales orders. This is to be achieved at optimum cost in order to ensure the best return for the company by continually meeting customers service needs.

Minimum Requirements

• Degree or Diploma in Warehouse and Transport or a Degree in Management with financial electives
• 5-7 years’ experience in a Warehousing and Supply Chain management environment
• 1-2 years for the most complex task (strategic planning focuses on the next year’s activities)
• Knowledge of Logistics and Supply Chain Management
• Experience in finance and financial analysis
• Knowledge of logistics equipment and the associated maintenance requirements
• General knowledge of the operations and configurations of mechanical vehicles
• Knowledge of general expense management / budgeting
• Human resources management skills
• Relevant written and verbal contracts / service level agreements
• Experience in KPI reporting
• National Bargaining Council Agreements
• Knowledge of systems such as Mix Telematix and Datatim
• Attention to detail

Duties & Responsibilities

Financial

• Compile and present annual budgets and periodic forecasts
• Measure monthly performance against budget
• Ensure all administrative functions are conducted within the prescribed deadlines
• Strict cost management
• Screen all suppliers by comparing costs, quality products and BEE
• Authorize and submit cash book payments so that the costs are correctly allocated
• Report weekly on projects contract revenue, kilometres and profits
• Monthly invoicing reconciled for accuracy

Operational

• Effective management of organisational assets and resources
• Develop and maintain procedures which relate to day to day operational requirements
• Maximise asset utilisation
• Day to day management of vehicle maintenance, tyres and fuel
• Daily load planning and feedback
• Daily management staff working hours and overtime
• Daily / Monthly KPI’s and monthly SLA meetings
• Quarterly site visits to tanker operations
• Fleet Tracking
• Adhere to maintenance procedures

Customer relations

• Effective customer relationship management
• Monthly KPI reporting and operational feedback
• Identification and implementation of cost saving initiatives for the customer
• Audit the quality of service provided through personal interaction with the customer on an ongoing basis and timeous corrective action is taken when required
• Adhere to customer delivery schedules
• Efficient co-operation between customers
• Compliant with handover procedure

SHERQ

• Identify, implement and maintain site/ depot specific requirements as per legislation, policy and customer requirements
• Manage and control all assets that are acquired and disposed of according to the relevant procedure and ensure accurate recording Management of safety, health, environment and quality
• Implement and manage an effective SHEQ system addressing all safety risks
• Develop a Workplace Skills Plan by assessing the development and training required by subordinates
• Enforcing adherence to legislation, policies and procedures
• Establish and maintaining a safe working environment for staff
• Accident and incident investigations and reporting
• Safe Stacking procedures
• Weekly BBP
• Weekly Tool Box Talks
• Correct PPE and Safety equipment per site requirements

Time and Attendance

• Follow time and attendance procedure as stipulated.
• Undertake all duties and tasks as reasonably instructed
• To work overtime when necessary.
• Rotate shifts on a roster basis.