About Fidelity Services Group

Fidelity Services Group is Southern Africa’s largest integrated security solutions provider. The company, which was founded in 1957, offers a wide range of services for both residential and corporate clients across the region. The company stays current with global trends and technological developments to innovate and maintain its leadership in the security industry. Provides manned guarding and specialized security services for residential and commercial complexes, retail, financial services, industrial facilities, and government.

Job Summary:

We are seeking a detail-oriented and organized individual to join our team as a Requisitions Clerk. The ideal candidate will be responsible for processing and managing all requisitions for materials and services, ensuring timely delivery and accurate documentation. This role is crucial in supporting the overall efficiency and effectiveness of our operations.

Responsibilities:

• Receive and review all requisitions for materials and services
• Verify accuracy and completeness of information provided
• Collaborate with various departments and vendors to confirm accuracy of specifications and quantities
• Perform reconciliations using independent data to confirm accuracy of vendor invoices
• Process requisitions in a timely manner and proactively track progress and approvals to completion
• Process CAPEX request and proactively track progress and approvals to completion
• Communicate with vendors to obtain quotes, invoices and place orders
• Maintain accurate records and documentation of all requisitions and purchase orders
• Resolving any discrepancies or issues related to requisitions with the vendors
• Co-ordinate with receiving and accounts payable departments to ensure timely payment and delivery
• Ensure vendor payments are completed timeously and in accordance to the payment terms
• Provide support and assistance to other team members as needed
• Analyze cost G/L’s to ensure accurate receipting and assist the team with the month-end process.
• Manage the open Purchase Orders weekly and provide month-end accruals to the Accountant
• Assist with vendor on-boarding
• Assist with ad-hoc queries and tasks when needed

Qualifications:

• High school diploma or equivalent
• Previous experience in a similar role is preferred
• Strong attention to detail and excellent organizational skills
• Proficiency in MS Office
• Ability to multitask and prioritize workload effectively
• Excellent communication and interpersonal skills
• Strong problem-solving abilities
• Ability to work independently and as part of a team
• Experience with SAP, COUPA or similar procurement software is advantageous