Job purpose

Logistical support for Council and Committees

Key functions:

• Send requests for submission of logistical needs to members
• Prepare requisitions for Transport (flights and Cars) and the accommodation for members of Council and Council Committees
• Book flights, road travel, and accommodation for members
• Attend to enquiries on flights, road travel, and accommodation of members
• Process the issued Purchase Order on transport (flights and cars) and accommodation
• Support provided in preparation for the meeting and workshop for the relevant Council Committees
• Prepare submissions, requisitions, and memos as and when required for goods and services
• Facilitate the process to procure catering for approval and payments
• Receive and analyse invoices received from agencies and service providers
• Process invoices received from Agencies and service providers
• Submit the Council and Committees’ remuneration and claims, and the process for signatures
• Process the remuneration and claims for Council and Committee, on the payments system for approvals.
• Submit signed remuneration and claims for Council and Committees for capturing on the SAGE system for Council, EXCO, and Council Committees members are prepared and submitted to finance for payment
• Attend to all enquiries in terms of all logistics and all Council and Committee members’ claims
• Prepare the remuneration and claims for Council and Committee and send to members for signatures.
• Prepare requisitions on received quotations of Council and Council Committees, Flight, accommodation, and car bookings for are prepared

A recognized National Diploma at NQF Level 6 Supply Chain Management or Finance Management

Required competencies

• Understanding of work ethics, must be hard hard-working person with a passion.
• Understanding of HR Policies in relation to professionalism.
• Ability to work well with others and contribute to teamwork.
• Have the capacity to identify problems/ challenges and develop effective solutions.
• Ability to convey information clearly and effectively.
• Ability to adapt easily to situations/ changes

Other requirements:

• Unemployed South African citizens between 18 and 35 years.
• South Africans who are in possession of a minimum of a National Diploma at NQF level 6.
• No working experience required.
• People living with disabilities, Whites, Colored and Indians are encouraged to apply.
• Preference will be given to applicants residing within Gauteng Province.
• You must not have participated in any other internship programme.