About South African National Parks (SANParks)

South African National Parks (SANParks) is the organization responsible for managing South Africa’s 19 national parks. Established in 1926, its primary mandate is to oversee the conservation of the country’s biodiversity, landscapes, and heritage. The organization promotes nature-based tourism to both local and international visitors. The income from these commercial operations helps fund conservation efforts.

Job Description

The Organisation requires the services of an Officer: Administration in the Chief Financial Officer’s Division. This position is on a fixed-term contract of 12 months. This position will be based at Groenkloof National Park, Pretoria.

Requirements

• Be in possession of an NQF Level 5 qualification in Officer Management/Administration.
• Must have 2 to 3 years of experience in Office Administration.
• Knowledge of drafting minutes.
• Computer literacy.
• Ability to use Microsoft Word, Excel, and Teams.
• Knowledge of finance for non-financial employees.
• Ability to create a report on expenditure and process invoices.
• An understanding of office administration.
• Ability to provide administrative support.
• Knowledge of the manual and electronic filing systems.
• Ability to manage information and a filing system.
• Knowledge of the relevant policies and procedures.
• Knowledge of organisation facts, data, and information, and understanding.
• An understanding of the relevant SANParks systems.
• Basic understanding of a filing system.
• Computer Literacy.
• Communication (written and verbal) skills.
• Interpersonal skills.
• Time management.
• Coordination skills.

Responsibilities

• Monitor available supplies of stationery and other office equipment and order replacements.
• Maintain an up-to-date inventory of all equipment (asset list).
• Coordinate multiple diaries.
• Organise airline and car rental bookings for personnel.
• Make telephone queries or deliver messages on request.
• Assist in tracking programme expenses and preparing budget reports.
• Photocopying, printing, binding, and collating.
• Preparation of reports.
• Follow internal procurement and supply chain management processes (Great Plains), RFQ, and procurement.
• Payments and control of cost centres.
• Completion of forms for the payment of invoices.
• Payment of monthly accounts; telephone, water, and lights, fuel account.
• Keeping of financial records on computer.
• Conduct pre-audits on office financial records.
• Physical and electronical filing information.
• Filing forms or other structured documentation.
• Updating financial files.
• Retrieve records from the manual or electronic system.
• Filing incoming mail (physical and electronic).
• Coordinate Travel Arrangements.
• Maintaining detailed records.

Please Note

Applicants in possession of foreign qualifications are to submit evaluated results by the South African Qualifications Authority. SANParks reserves the right not to make an appointment.