Job Description

To lead and manage end-to-end finance operations across Fees, Cash, Capital Adequacy (CAPAD), Stock Scan, Foreign Payments and Annual Financial Statements (AFS) for IWI and group subsidiaries. You will ensure accurate allocations, timely processing, rigorous regulatory compliance, and high-quality financial reporting, while coordinating with front office, IFAs, internal stakeholders and external auditors.

Key Responsibilities

Fees

• Oversee 3rd party allocations from IFAs for shared clients, ensuring correct allocation to the appropriate advisors in line with agreed terms
• Manage SE platform instructions (pro-rata fee postings, account closures, fee scale changes, adjustments and reversals) to ensure timely and accurate postings
• Approve and process local fee system workflows (pro-rata fee approvals, fee scale overrides with necessary approvals, account closures)
• Manage mailbox queries related to fees, providing timely responses to local and offshore inquiries
• Lead month-end processes for brokerage rebates to IFAs; ensure IFA statements are issued to front office; post month-end journals for JSET interest, carry interest and AUM journals; ensure accurate cross-entity allocations

Cash

• Daily cash management: optimise cash inflows and outflows, fund the FM account daily, oversee collections and disbursements, and maintain liquidity and financial health
• Forecast cash needs, monitor compliance with cash policies, and generate management reporting on cash position and movements

CAPAD (Capital Adequacy)

• Maintain and monitor capital reserves to satisfy regulatory requirements (JSE Market Regulation and FSCA oversight)
• Daily monitoring and reporting of the IWI’s capital adequacy position
• Ensure regulatory compliance with JSE rules and directives on capital requirements; understand and apply risk calculations (market risk, counterparty risk, operational risk)
• Maintain documentation and controls for capital management processes; ensure timely updates and auditable records

Stock Scan

• Perform daily stock scans to retrieve assets valued at current market prices; provide real-time visibility of profits/losses and unrealised gains/losses
• Use results to manage risk, ensure transparency, and meet regulatory requirements by reflecting true current financial health

Foreign Payments

• Complete BOP forms for foreign invoices and obtain approvals from authorised signatories
• Process journals in JDE to record foreign transactions; maintain tracking spreadsheets for expenses

Annual Financial Statements (AFS)

• Prepare and compile accurate AFS in accordance with IFRS for designated subsidiary(s)
• Lead year-end financial reporting activities, including planning, preparation, and coordination with departments and external auditors.
• Prepare audit files and schedules; reconcile balance sheet, intercompany and other accounts; resolve discrepancies
• Assist with supplementary notes, cash flow statements, fixed asset registers, and other disclosures
• Liaise with external auditors to address queries, implement recommendations, and support an unqualified audit opinion

Governance, Controls and Compliance

• Ensure adherence to internal policies and external regulatory requirements (FMA, JSE, FSCA, IFRS)
• Maintain robust documentation, control environments and audit trails across all processes
• Identify, assess and mitigate process risks, support continuous improvement initiatives

Relationships and Stakeholders

• Collaborate with Front Office, Compliance, IT, IFA relations, and Group finance teams
• Interface with external auditors and regulatory bodies as required

Qualifications, Experience and Skills

• Qualification: Chartered Accountant (CA(SA)) or equivalent professional qualification (ACCA/CPA) with substantive experience in financial services
• Experience: 5+ years in finance operations, preferably within asset management, brokerage, or financial markets; exposure to regulatory capital requirements and IFRS reporting
• Systems: Proficiency with JDE (or similar ERP), SE platform, local fee systems, and other IWI systems; strong proficiency in Excel and data analytics
• Regulatory Knowledge: Working knowledge of JSE Market Regulation rules, FSCA requirements, and IFRS standards; experience with capital adequacy reporting
• Financial and risk management acumen; strong analytical and problem-solving abilities
• Detail-oriented with high accuracy and strong organisational skills
• Excellent stakeholder management and communication; ability to liaise with front office, IFA’s, and auditors
• Process improvement mindset; ability to design and implement efficient controls
• Ability to work under deadlines and manage multiple priorities in a regulated environment
• High ethics and integrity; commitment to confidentiality and data protection